[RESOLVED] Send email one time but to a lot of people privately

[MMock]

I'm probably in the wrong forum but thought I'd start here.

We are changing email providers so everyone who has an email account at our domain has to change their Outlook settings, and I am going to send out the instructions. This is approximately 30 people, so it's not a huge task to manually create 30 separate messages. But it's more efficient to do it once, obviously. BCC won't really work - I want it to look like an individualized message to each person so that no one knows exactly who else has an email account with us. Is this possible?

Thanks.

[techgnome]

not really... if you want to send it once, then BCC is the best bet, but you won't be able to have personalized messages. If you want personalized messages, then you'll need to send individual messages.

-tg

[MMock]

It won't actually be personalized, I just wanted to them to think they weren't all lumped together (new passwords are being sent out separately). But, I just read in Outlook Help that if you use BCC it will go to junk unless I (as the sender) have been marked as a safe sender. Which I probably haven't. Some of these people have never heard of me. So maybe the brute force way is best. ?

[abhijit]

Yes, email filters are strict.
I had an issue when I sent out an email announcement from my gmail account to more than a 100 recipients. A lot of people didn't get it, because the filter identified it as SPAM.

My suggestion to you is to write the email separately.

If this is work related, then you could consider setting up a generic email address like "Company News" account. We have something similar setup.

[MMock]

Yes, I will write them separately.

I just ran a test and created a dist list with two other accounts I have (hotmail and my home account) and 1) I logged onto hotmail and saw who else it went to 2) It was in hotmail's junk box -which surprised me because it was not BCC, which I had just read could possibly go to junk, but didn't know that could happen with a distribution list. So that looks like the saftest way, since this is important, timely info I need to have people receive.

Thanks.

[abhijit]

Yes, I will write them separately.

I just ran a test and created a dist list with two other accounts I have (hotmail and my home account) and 1) I logged onto hotmail and saw who else it went to 2) It was in hotmail's junk box -which surprised me because it was not BCC, which I had just read could possibly go to junk, but didn't know that could happen with a distribution list. So that looks like the saftest way, since this is important, timely info I need to have people receive.

Thanks.

Hotmail is over zealous with SPAM. If you want to avoid sending email to SPAM folders on MSN, you need to add the sender's address to your address book in MSN.

[MMock]

Hotmail is over zealous with SPAM.

Yes, I believe that is right. Network Solutions hosts my other email account, and my message was not spammed there. But it did show that it went to the other me - a distribution list is definitely not private.

So it's done - the long way - but not so bad since there were less to do than I thought.

Thanks.